Executive Assistant To CEO Job at healthybaby, Weston, CT

YjJOcitVa1JUUWxjTFh4aVl6T1huZURMbnc9PQ==
  • healthybaby
  • Weston, CT

Job Description

Executive Assistant

We are seeking a dynamic and highly organized ExecutiveAssistant to support an active entrepreneur, investor, and activist based in Weston, CT. This is a unique opportunity for someone who thrives in a high-paced environment and is ready to take on a pivotal role within our team.

Responsibilities

  • Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements. Facilitate all meetings so they are seamless - including requesting agenda items from meeting attendees, sharing the agenda ahead of the meeting, arranging virtual and in-person meetings, setting up meetings and presentations, managing participants/timing of the meeting
  • Track and manage ongoing business projects, ensuring deadlines are met and objectives are achieved.
  • Liaise with internal and external stakeholders across owner’s professional interests to ensure seamless communication and coordination.
  • Anticipate upcoming events and cyclical responsibilities for executive and family, monitor the team-wide calendar, and plan proactively for team needs aligned to those events
  • Coordinate personal and business travel - inclusive of flights, cars, and accommodations
  • Oversee and manage the financial reconciliation of all household and professional expenses, ensuring accuracy and organization, and provide comprehensive support during tax preparation and filing season.
  • Assist with property management of houses, boats and cars
  • Assist with personal projects on as needed basis, creating organized plans based on milestones and priorities and frequently updating 
  • Assist with event planning and logistics for meetings, conferences, and other gatherings.
  • Occasional local errands

Skills

  • Prior experience in private residences, hospitality, or family offices.
  • Strong administrative skills with a track record of support
  • A self-starter with an ability to navigate complex organizational structures, constantly meeting people across the company that help you solve problems, source answers, and anticipate needs
  • Ability to multi-task a must
  • Strong aptitude in software applications, particularly Google, Adobe, Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong communication skills, both verbal and written, with a professional demeanor.
  • Uphold discretion, professionalism, and confidentiality at all times.

Schedule:

  • This role is on-site in Weston, CT Monday-Friday. This is not a remote or hybrid position. 
  • Monday-Friday, 9:00AM - 6:00PM with occasional weekends/evenings support as needed. 

Job Tags

Local area, Afternoon shift, Monday to Friday,

Similar Jobs

InstantServe LLC

Data Engineer Job at InstantServe LLC

 ...Qualifications We are seeking an experienced Data Engineer to join our team in mid-Michigan. This is a hybrid position requiring on-site presence twice a week. Remote-only candidates will not be considered. Qualified candidates will be required to complete an... 

Cushman & Wakefield

Assistant Property Manager, Multifamily Job at Cushman & Wakefield

**Job Title**Assistant Property Manager, Multifamily(**Job Description Summary**The Assistant Property Manager is responsible for maintaining our communities to a market-ready standard, ensuring a high-level of service, at all times. Assistant Property Managers are... 

Bald Head Island Club

Beverage Cart/Snack Bar Attendant Job at Bald Head Island Club

 ...Position Description Summary Beverage Cart & Snack BarAttendants are responsible for creating memorable experiences for our members...  ...safety regulations, maintaining proper health codes Help maintain food costs by decreasing waste Be detail-oriented and able to... 

AdventHealth

Pediatric and Women's Registered Nurse RN Care Manager Job at AdventHealth

 ...outpatients each year The role youll contribute: The RN Care Manager in collaboration with the patient/family, social workers...  ...Management experience Professional Certification Prior Pediatric Experience This facility is an equal opportunity employer and... 

PEPCO

Project Controls Scheduler Job at PEPCO

 ...safety, innovation, integrity and community service. We are a Fortune 200 company, 19,000 colleagues strong serving more than 10 million customers at six energy companies -- Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd),...