Job Description

Position Summary

Thompson Holdings is looking for a Human Resources Assistant to provide essential administrative and coordination support to our HR team, with a primary focus on recruiting, hiring, and onboarding. This position plays a key role in ensuring a smooth and positive experience for candidates and new employees from application through orientation.

The ideal candidate is organized, detail-oriented, and thrives in a fast-paced environment where discretion, professionalism, and excellent communication are essential.

Key Responsibilities

Recruiting Support

• Post job openings across job boards, the company website, and social media channels.
• Screen resumes and applications, and coordinate candidate communications.
• Schedule interviews and manage logistics between candidates and hiring managers.
• Maintain and update applicant tracking systems (ATS) and recruiting reports.
• Assist with reference checks, background screenings, and offer letter preparation.
• Support career fairs, recruiting events, and campus outreach as needed.

Onboarding Administration

• Prepare and distribute new hire paperwork and onboarding materials.
• Coordinate orientation schedules, technology setup, and workspace preparation.
• Ensure timely completion and compliance of all employment documentation (I-9s, tax forms, benefits enrollment, etc.).
• Maintain and update employee records in HRIS systems.
• Serve as the primary point of contact for new hires during the onboarding period.

General HR & Administrative Support

• Assist with HR file management, reporting, and data entry.
• Support compliance with company policies and employment laws.
• Contribute to employee engagement initiatives and HR communications.
• Provide administrative support to the HR team and other departments (e.g., Safety, General Administration, Legal) as needed.
• Perform other related administrative duties as assigned.

Qualifications

• Experience: 1-3 years in human resources, recruiting coordination, or administrative support-preferably in a fast-paced or high-volume environment.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and HRIS/ATS systems (e.g., BrassRing, Paylocity, BST, or similar).
• High attention to detail and ability to manage confidential information with discretion.
• Customer-service orientation and a collaborative, team-focused mindset.

Why Join Thompson Holdings

• Opportunity to grow your HR career in a supportive, team-oriented environment.
• Hands-on exposure to full-cycle recruiting and onboarding processes.
• Competitive compensation, comprehensive benefits, and professional development opportunities.

Job Tags

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