Job Description

Join Our Team as a Training School & Admin Support Specialist!

Work Location: Waco TX
Travel Requirements: Minimal (occasionally for errands or events)

Who We Are Looking For

We are seeking a highly organized proactive and service-minded Training School & Admin Support Specialist to support day-to-day operations at our Waco facility. This role is the central hub that ensures training events meetings plant activities and daily administrative operations run smoothly professionally and on time. If you thrive in a fast-paced environment have exceptional attention to detail anticipate needs before they arise and enjoy being the go-to person who keeps everything running seamlesslythis is the perfect role for you.

Why You Should Apply

In this highly visible role you will directly support leadership HR sales operations and plant teamsplaying a key part in creating exceptional training experiences supporting employees and visitors and maintaining the professional presentation of the facility. You will streamline planning processes coordinate events support onboarding and ensure that the Waco plant operates at its best every day. Your impact will be immediate and meaningfulhelping create a world-class environment for employees trainees customers and business partners.

Who We Are

Uzin Utz North America Inc. is a leader in flooring installation systems and a North American subsidiary of Uzin Utz SE based in Ulm Germany. Since 1911 Uzin Utz SE has been a global innovator in product systems for flooring installation and maintenance. We are committed to fostering a culture of safety sustainability and operational excellence across all levels of our organization.

In the United States and Canada Uzin Utz North America offers its products under the renowned UZIN WOLFF and PALLMANN brand names delivering industry-leading solutions for flooring professionals.

Position Overview

The Training School & Admin Support Specialist is a highly organized hands-on professional responsible for owning and executing the end-to-end coordination of the Training Schools plant events administrative operations and activities at the Waco facility. This role ensures a seamless experience for employees visitors trainees and vendors by proactively managing calendars logistics facility readiness communications and supporting documentation. Serving as the welcoming face of the facility greeting visitors and employees this position plays a critical role in maintaining smooth day-to-day operations upholding professional presentation standards and enabling cross-functional collaboration.

Key Responsibilities

• Own the full lifecycle of Training Center events: planning scheduling logistics execution and post-event follow-up.
• Manage the Training Center/Classroom Calendar and Quako Event Page to ensure accurate scheduling.
• Coordinate meals travel off-site activities classroom materials swag and certification forms.
• Prepare and distribute marketing literature and training documents.
• Set up rooms with AV sound furniture hospitality items and event supplies.
• Create attendee name badges and assemble gift bags.
• Manage event setup and cleanup: tables chairs tablecloths food warmers and supplies.
• Schedule plant tours; manage headset sanitation and distribution.
• Document and maintain training procedures workflows and best practices.
• Serve as the face of the Waco plantgreeting visitors and supporting employees across all departments.
• Monitor visitor entry/exit ensure sign-in compliance and manage gate/badge access.
• Create issue track and deactivate access badges; maintain badge inventory.
• Issue and track two-way radios to ensure accountability.
• Create flyers for plant events and announcements.
• Coordinate facility contractors for repairs and maintenance.
• Support company vehicle scheduling maintenance and logistics.
• Provide on-site notarization services (as applicable).
• Run local errands to support operational needs.
• Maintain kitchen lobby and common area cleanliness.
• Load/unload dishwasher; wash dishes; manage towels/tablecloths and dry cleaning.
• Monitor and order office supplies drinks snacks water and coffee condiments.
• Stock refrigerators and ensure meeting spaces are presentation-ready.
• Check mailbox daily; manage incoming/outgoing mail and packages.
• Retrieve shipments process returns and make post office runs as needed.
• Assist with new hire onboarding in coordination with HR and plant leadership.
• Enter new employees into the time clock system to ensure accurate timekeeping.
• Manage training school and office inventory; request POs for uniforms and supplies.
• Prepare reconcile and submit invoices through SAP.
• Support month-end administrative duties and financial reporting.
• Prepare and reconcile monthly expense reports.
• Assist management operations and sales with special projects.
• Coordinate waste haul-off services.
• Other duties as assigned Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Qualifications/Experience/Competencies

• Preferred: Associates Bachelors degree in Business Administration Communications or a related field
• 2 years of experience in administrative operations office management or coordination roles with responsibility for cross-functional areas such as reception event logistics or travel administration.
• Proven ability to manage sensitive information with a high degree of confidentiality and discretion.
• Experience coordinating executive travel high-level meetings/events and handling confidential communication.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Professional presence with the ability to interact effectively with executives employees and external stakeholders.
• Ability to work independently take initiative and demonstrate sound judgment in a fast-paced environment.

Benefits

• Competitive salary and comprehensive benefits program
• Medical/Dental/Vision Insurance with generous employer cost share
• Employer Paid Life Short-term and Long-term Disability Insurance
• Accident Hospital Indemnity Supplemental Life Insurance Options
• 401(k) Plan with Employer Match and 100% vesting
• 3 Weeks of Paid Time Off (PTO) Annually
• 11 Paid holidays for 2026

Uzin Utz North America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

** Due to the high volume of applications only those qualified for the position will be contacted**

Notice to recruitment agencies:

UUNA does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any UUNA employee location or website. UUNA is not responsible for any fees related to unsolicited CVs/Resumes.

Required Experience:

IC

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