Job Description

Our client, a NY-based Investment Firm located in Midtown is looking to hire a star Executive Assistant/ Office Manager to assist the CEO, SMD and COO. The successful candidate will be exceptionally organized and have a roll-up-their-sleeves mentality. They will have strong verbal and communication skills, be resourceful, flexible, and professional. This role is in office 5x a week with some flexibility in the summer (summer Fridays)!

RESPONSIBILITIES

• Coordinate meetings, calendars, travel arrangements and expense reports for CEO, SMD & COO
• Help with general organization for 3 executives
• Manage 50-person NYC office: maintaining condition of the office and arranging for necessary repairs
• Oversee 1 Receptionist/Admin Coordinator
• Liaise with building management and cleaning staff as well as with contractors and vendors
• Maintaining up-to-date inventory of office contents (office and kitchen supplies)
• Prepare correspondence, documents and presentations
• Personal Assistance as needed: i.e. travel, calendar and scheduling, dining reservation, etc.
• Ongoing projects and special requests

REQUIREMENTS

• 10-15 plus years of prior Executive Assistant/ Office Management experience
• Superb written and verbal communication skills
• Excellent knowledge of administrative procedures
• Detail-oriented, organized and punctual
• Ability and willingness to take initiative
• Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.)
• Must be dependable, hold confidentiality and possess discretion
• Ability to work well independently
• A flexible and positive approach to the job is a must!
• Experience working in finance
• Bachelor's degree is preferred

 
SALARY
$125-140K (DOE) + discretionary bonus opportunity + benefits

HOURS
Monday – Friday 9:00am – 6:00pm + flexibility as needed (summer Fridays!)

#IND1

Job Tags

For contractors, Summer work, Flexible hours, Monday to Friday,

Similar Jobs