Job Description
Our client, a NY-based Investment Firm located in Midtown is looking to hire a star Executive Assistant/ Office Manager to assist the CEO, SMD and COO. The successful candidate will be exceptionally organized and have a roll-up-their-sleeves mentality. They will have strong verbal and communication skills, be resourceful, flexible, and professional. This role is in office 5x a week with some flexibility in the summer (summer Fridays)!
RESPONSIBILITIES - Coordinate meetings, calendars, travel arrangements and expense reports for CEO, SMD & COO
- Help with general organization for 3 executives
- Manage 50-person NYC office: maintaining condition of the office and arranging for necessary repairs
- Oversee 1 Receptionist/Admin Coordinator
- Liaise with building management and cleaning staff as well as with contractors and vendors
- Maintaining up-to-date inventory of office contents (office and kitchen supplies)
- Prepare correspondence, documents and presentations
- Personal Assistance as needed: i.e. travel, calendar and scheduling, dining reservation, etc.
- Ongoing projects and special requests
REQUIREMENTS - 10-15 plus years of prior Executive Assistant/ Office Management experience
- Superb written and verbal communication skills
- Excellent knowledge of administrative procedures
- Detail-oriented, organized and punctual
- Ability and willingness to take initiative
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.)
- Must be dependable, hold confidentiality and possess discretion
- Ability to work well independently
- A flexible and positive approach to the job is a must!
- Experience working in finance
- Bachelor's degree is preferred
SALARY $125-140K (DOE) + discretionary bonus opportunity + benefits
HOURS Monday – Friday 9:00am – 6:00pm + flexibility as needed (summer Fridays!)
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Job Tags
For contractors, Summer work, Flexible hours, Monday to Friday,