Executive Assistant/Office Manager at NY based Investment Firm located in Midtown Job at BCL Search, New York, NY

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  • BCL Search
  • New York, NY

Job Description

Our client, a NY-based Investment Firm located in Midtown is looking to hire a star Executive Assistant/ Office Manager to assist the CEO, SMD and COO. The successful candidate will be exceptionally organized and have a roll-up-their-sleeves mentality. They will have strong verbal and communication skills, be resourceful, flexible, and professional. This role is in office 5x a week with some flexibility in the summer (summer Fridays)!

RESPONSIBILITIES
  • Coordinate meetings, calendars, travel arrangements and expense reports for CEO, SMD & COO
  • Help with general organization for 3 executives
  • Manage 50-person NYC office: maintaining condition of the office and arranging for necessary repairs
  • Oversee 1 Receptionist/Admin Coordinator
  • Liaise with building management and cleaning staff as well as with contractors and vendors
  • Maintaining up-to-date inventory of office contents (office and kitchen supplies)
  • Prepare correspondence, documents and presentations
  • Personal Assistance as needed: i.e. travel, calendar and scheduling, dining reservation, etc.
  • Ongoing projects and special requests
REQUIREMENTS
  • 10-15 plus years of prior Executive Assistant/ Office Management experience
  • Superb written and verbal communication skills
  • Excellent knowledge of administrative procedures
  • Detail-oriented, organized and punctual
  • Ability and willingness to take initiative
  • Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.)
  • Must be dependable, hold confidentiality and possess discretion
  • Ability to work well independently
  • A flexible and positive approach to the job is a must!
  • Experience working in finance
  • Bachelor's degree is preferred
 
SALARY
$125-140K (DOE) + discretionary bonus opportunity + benefits

HOURS
Monday – Friday 9:00am – 6:00pm + flexibility as needed (summer Fridays!)

#IND1

Job Tags

For contractors, Summer work, Flexible hours, Monday to Friday,

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