Job Description

 
Our client, a Global Investment Bank, is looking to hire a Temp To Perm Executive Assistant to provide support to a CEO of a newly acquired asset. This role will cover the CEO, 1 Director and 1 junior Associate. This role is in office 5x a week and does have EA/PA responsibilities. This is a great opportunity to support a talented CEO and team at a fast paced and quickly growing company. The successful candidate must have a can do attitude, be a team player and have a great work ethic. This person should have high-energy, be self-directed, organized, resourceful and an engaging person accustomed to working in a high visibility position and being flexible. This job is complex and requires the highest level of direction and independent judgement. In office 5x a week.

RESPONSIBILITIES:

• Extensive Calendar Management/ Outlook - schedule internal/external meetings and appointments; coordinate conference rooms /calls. 
• Reads, screens, refers and responds to incoming e-mail, ensuring that referrals are made, responses are gathered and relevant information is reported to/for the executive.
• Answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
• Organize, gather and enter details for events/meetings
• Expense Management –compile and submit expense reports in a timely manner.
• Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams.
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks.
• Personal tasks as needed 

REQUIREMENTS:

• 5+ years investment banking or financial services support experience, executive-level support preferred
• Strong ability to remain flexible, resourceful, and professional in a fast-paced atmosphere
• Polished and professional in person, phone and email communications
• Highly organized, detail-orientated, and able to multi-task efficiently 
• Able to handle regular activities without prompting or oversight
• Excellent verbal and written communication skills 
• Knowledge of MS Word, Excel, and Outlook a must
• Demonstrates a high level of initiative and a proactive approach 
• Flexible to work overtime as needed
• In person full time

SALARY:
$80-100K base (DOE) + paid OT+ discretionary bonus (once converted)

HOURS :
8:30am-5:30pm + flexibility for minimal OT as needed

#IND1

Job Tags

Permanent employment, Full time, Temporary work, Flexible hours,

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